Verify Requirements

Pain: It is such a pain to confirm which requirements are missing test cases, or which test cases haven't been updated after a requirement changes, or which requirements have not been tested, or failed testing. Lindsey Anderson, Program Manager

Cure: With workspace.com, requirements can be linked and traced through the entire project life cycle. Problem solved.

Confirm Test Cases

Pain: I can't tell you how many times that we've been burned when requirements change, but the test cases are not updated. Mahesh Sethi, QA Director

Cure: With workspace.com there is a built-in filter that shows all the requirements associated with a test case that have been edited after the test case was written so you will be sure you are working with accurate and updated test cases.

Keep Plans Updated

Pain: If I have to spend one more project checking each week with all the team members where they stand on each assigned task, I think I'm going to jump out a window. Dan Hall, Project Manager

Cure: In workspace.com you can link tasks to other objects. For example, if a task is linked to a requirement and that requirement changes to require more time, then the task will automatically be updated and reflected in the overall plan.

Understand Defects

Pain: We get assigned defects but its always a pain trying to figure out what requirement was tested, with what test case, and what the actual failure was during testing. Marina Kayla, Software Engineer

Cure: It's not always clear how to best fix a defect to meet the original requirement. In workspace.com, developers can trace a defect back to the original requirements and view all of the collaborative comments attached to those requirements.

Manage Resources

Pain: We never have enough resources when we need them. So its such a pain trying to figure out who is working on what, when they will be finished, and when they can be scheduled on another project. Luis Achar, Project Manager

Cure: Workspace.com allows managers to view an entire portfolio of projects together and manage resources that may work on multiple projects. This allows managers to see how a change in one project might impact resources needed on another project.

React to Change

Pain: It always seems like I find out about problems with a project after its already a big problem. I know that all projects have problems, but for once I'd like to know as soon as we're falling behind, or going over budget, not when its already to far gone to fix. Elena Likova, Vice President, Delivery Services

Cure: Surprises happen, but workspace.com will alert teams in real-time to events that may throw a plan off course. With an early warning, managers have time to add resources, re-assign tasks, defer requirements or make other course corrections.

Involve Stakeholders

Pain: We work with clients on projects but it is a major pain trying to keep them informed, make sure we document all necessary approvals, and document and get paid for project changes. If I have to write one more status report, I may start looking for another career. John Rees, CRM Implementation Manager

Cure: Workspace.com puts all project data online, and allows you to control access so that users only access and edit information that pertains to them. This enables clients to be automatically notified of all project changes and updates, builds an audit trail of all project activities, and allows you to ensure that everything that needs an approval, gets one, and is documented clearly. Best of all, you can even create automated reports that update status, so that you don't need to start looking for another career.

Simplify Documentation

Pain: We have to make sure that everything in a project is documented. But so many project activities are generating documentation that I don't even know about. There are e-mails, and Word docs, and you name it. It is so frustrating trying to assemble everything into a neat package, but without that, our products can't get the necessary government approvals required. Prasad Rajan, Documentation Specialist

Cure: workspace.com connects all of your project data together in a single location, including all of the collaboration and comments that occur along the way, and serves as an archive of the entire history of any project. When you need to produce documentation for any reason, just create the reports you need, start the printer, and make sure you have enough paper. Of course, you can just assemble electronic versions if that works for you.

Track Progress

Pain: Whenever I'm out for a day or two, or on vacation trying to figure out what happened on the project is a real pain. It can take me a week of calls and meetings just to get back up to speed. And of course, then I've lost all that time just trying to figure out where we are on the project. Help!! Mary Davidson, Team Lead

Cure: By connecting all project data together, workspace.com makes it possible to view real-time updates of every project activity. There is a Recent Activity dashboard that catalogues every project event, a Schedule Variance that alerts you to tasks that have fallen behind, and automated alerts that e-mail you wherever you are about project activities. The days of continuously tracking down a dozen different team members and data sources for status updates is over.

Write Better Requirements

Pain: We write these huge requirement documents and then pass them off to other team members to review an edit. A month might go by before we get revisions. By that time, I can't recall half of what we were trying to accomplish. Its such a pain to have this 1990s vintage serial requirements process. Paul Hartman, Business Analyst

Cure: Wouldn't it be great if your requirements management software could immediately alert team members when a new requirement is created, and give them the opportunity to make edits, comments or suggestions right then and there. Within minutes of writing the requirement, you'd have instant feedback when things are fresh in your mind, and can finalize a requirement in real-time instead of months later. Well, workspace.com's real-time collaboration capabilities will give you a parallel requirements process, 21st century vintage. Enjoy!